Virtual Assistants for Staffing Firms

Recruiters Should Be
Placing Candidates, Not
Scheduling Interviews

Candidates get screened and submitted without pipeline gaps.
Interviews get scheduled without the email back-and-forth.
Offer-to-start steps stay on track without chasing documents.

So your recruiters can actually recruit.

4.8/5 avg.

Trusted by Staffing Firms

SOC 2–certified
ISO 27001 compliant
30+ placements supported monthly

Staffing Operations Challenges

Where the Work Breaks Down

Job Order Intake

Reqs landing missing pay and shift
Duplicate reqs across branches
Intake notes buried in email

Candidate Pipeline

Same candidate contacted twice
Interview scheduling email ping-pong
Notes missing, search restarted

Placements & Billing

Offers sent with wrong terms
Timesheets late at payroll cutoff
Invoice disputes reopening

Leadership Escalations

Managers chasing client feedback
Slack threads pulling in execs
Branch leads fixing after hours

Req & Pipeline Support

What Wing Covers in Your Firm

Assistants are embedded in your ATS, VMS, and back-office systems.

Requisition & Job Order Intake

Reqs logged, details captured, and roles opened so intake doesn't sit in inboxes.

Candidate Pipeline & Submittals

Candidates screened, profiles submitted, and details complete so submissions don't get sent back.

Interview Scheduling & Feedback

Interviews scheduled, calendars coordinated, and feedback collected so decisions don't stall.

Offer to Start & Back Office

Offer details confirmed, documents collected, timesheets approved, and invoices prepared so nothing stalls between placement and billing.

How Wing Works

Here's Exactly What Happens After You Sign Up

Step 1

We Find the Gap

15-minute call. We identify where req intake, candidate coordination, and back-office steps are landing on the wrong people.

Step 2

We Match You

A real person matched to your ATS, VMS workflows, and hiring volume.

Step 3

Live in Under 48 Hours

Your assistant is set up and working. No lengthy intake process.

Step 4

Wing Manages the Rest

Performance, quality, and backup coverage. Managed by Wing, not you.

Staffing Virtual Assistant Roles

Start With One. Expand as Req Volume Grows.

IT Recruiter

Candidate sourcing, screening coordination, and interview scheduling.

Compliance & Credentialing VA

Candidate credential verification, tracking, and compliance filing.

Staffing Client Account VA

Job order intake, client status updates, and placement tracking.

CRM Data Entry Assistant

CRM updates, candidate data cleanup, and pipeline tracking.

Sales Development Rep

Lead outreach, qualification calls, and CRM activity updates.

Bookkeeping Virtual Assistant

Transaction recording, expense tracking, and account reconciliations.

Administrative Assistant

Calendar coordination, inbox management, and recruiting follow-up tracking.

Human Resources Assistant

Recruitment coordination, onboarding paperwork, and employee record updates.

Client Results

What Consistent Coverage Delivers

30+ Placements Supported Monthly

Before Wing, follow-ups and pipeline updates stalled as inquiry volume increased.

3,600+ clients supported
48-hour turnaround on inquiries

“Wing’s employees had great work ethic. They delivered what we asked for and communicated consistently.”

— Co-Founder, My Personal Mentors

Outbound Sales Program Built in 2 Weeks

Before Wing, outreach and follow-ups were inconsistent and hard to sustain.

22+ recurring tasks offloaded
Full sales process built and running end to end

“We needed someone who could own the sales process end-to-end while I focused on strategy and client delivery.”

— Co-Founder, Cybersecurity Startup

Results vary by company size, role, and scope of work. These outcomes reflect real improvements delivered through dedicated Wing assistants and may not be representative of every engagement.

Stop Letting Req Volume Back Up on Your Recruiters.

So your recruiters can actually recruit.

VA Service Comparison

Not Freelancers. Not Staffing. Managed Coverage.

Model
Oversight
Continuity
Scaling
Compliance

Wing

Managed support embedded in your firm
Performance monitored by Wing
Coverage coordinated centrally
Adjust scope without rehiring
FCRA-aligned within SOC 2 controls

Freelancers & Staffing

Placement or self-managed hires
Oversight handled internally
Dependent on one individual
Expansion requires new hiring
Compliance varies by provider

Fit

Is Wing the Right Fit for Your Staffing Firm?

Wing works well for staffing firms that:

Need recruiting and admin work handled without constant follow-up
Have growing req volume but want coverage without hiring
Want work accountable without supervising daily execution

Not the right fit if you:

Only need help for a short project or one-off request
Prefer managing freelancers directly
Prefer the lowest sticker price over quality or reliability

Stop Letting Req Volume Back Up on Your Recruiters.

Dedicated support for req intake, candidate coordination, and back-office billing. No hiring, turnover, or long-term contracts.

4.8 ★ on average. Month to month. No long-term contracts.

FAQs

What Staffing Firms Ask Before Starting

What does this cost, and can we start part-time?

Yes. Most firms start with coverage in one area like ATS updates or interview scheduling, then expand as req volume increases. Pricing is based on scope and hours with no long-term contract required.

Will the assistant understand how staffing firms work?

Wing matches assistants to your ATS, VMS, and candidate workflows before work begins. You can meet your assistant first to confirm fit. If something isn't working, Wing retrains or replaces them. You don't manage that process.

How is our candidate data protected?

Wing is SOC 2 certified and ISO 27001 compliant with role-based access controls and encrypted data handling across ATS, VMS, and onboarding systems. Every engagement includes NDA coverage as standard.

We don't have documented workflows. Is that a problem?

No. Most firms don't when they start. The first week maps how req intake, candidate coordination, and back-office steps currently move. Your assistant works from that and Wing documents it so nothing depends on memory.

What happens if the assistant leaves or needs to be replaced?

Wing replaces your assistant within 24 hours. Context is documented in Wing Workspace so nothing resets. You don't manage the transition. We do.

Recruiters Should Be
Placing Candidates, Not
Scheduling Interviews